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1 - Introduction

There may be times that you may need to create an ASCII text file for the purpose of importing appointment data into InphoniteVoice. Many Electronic Health Records (EHR) or Practice Management Systems (PMS) can export the appointment data to a file. If you are using a web-based system or your scheduling system does not have the ability to export to an ASCII file, you may be able to print the information to file as you would to any other printer. The resulting file could possibly be used for importing into InphoniteVoice.

This article demonstrates how to setup such a printer.


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2 - More Information

To create a text file printer you would do the following:

  1. Go to Control Panel > Devices and Printers.
  2. Click 'Add a printer' at the top.
  3. Choose 'Add a local printer'.
  4. Select 'Use an existing port' and set it to "FILE: (Print to File)".
  5. Set the driver to Generic > Generic / Text Only. Click Next.
  6. Type in a name for the printer (e.g. Text File Printer). Click Next.
  7. Select "Do not share this printer" and click Next.
  8. Click Finish.

When you select that printer and "print" to it, you will be asked to enter an "Output File Name". This file name should include the entire path (e.g. C:\Temp\print.txt), including the file name and extension.

The resulting file will be an ASCII text file, and will contain the information that would be printed to any other standard printer, but in text form. This means that only text will be kept. All formatting will be stripped along with any images or other graphical elements.

PLEASE NOTE: Setting up such a printer does not guarantee that InphoniteVoice will be able to import the data contained in the resulting file. The ability to import the data from the file is largely contingent upon the format of the data within the file. However, if you do not have the ability to export data from your scheduling system, this could be an option to pursue.

For information on the requirements of an export file, please see this article.


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3 - Applies To

All versions of InphoniteVoice


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4 - Support

If you are unable to find answers to your question, our Technical Support Department offers per-incident support and annual maintenance contracts.

- OPEN A SUPPORT CASE -

All requests received between 9:00am and 6:00pm Eastern (6:00am and 3:00pm Pacific), Monday through Friday, will be responded to that same day. Our Technical Support team responds to requests in the order received. Requests from customers with Premium Support will be placed at the head of the queue and attended to by the next available Support Technician.

PLEASE NOTE: Before contacting our Technical Support Team, please review our article "Before You Contact Support".

For more tips and useful information, be sure to check out the Inphonite Blog here

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Keywords: printing, importing, imports, text files, integration

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